Free Resource
Open Home AI Toolkit
Checklists, Scripts, and Follow-Up Templates for Every Open
Free resource from aibusinessaccelerator.au
Download once, use at every open home. All prompts are copy-paste ready — fill in the [BRACKETS] before running in ChatGPT or Claude.
Component 1: Pre-Open Preparation Checklist Prompt
Run this 48 hours before every open home to generate a property-specific prep checklist.
Generate an open home preparation checklist for a [property type — e.g.,
"3-bedroom townhouse"] in [suburb].
Include these sections:
1. Inside presentation (room by room)
2. Outside and garden presentation
3. Staging and atmosphere checklist (lighting, scent, temperature)
4. Documentation to have on hand for buyers
5. Common buyer questions to prepare answers for
Format as a numbered checklist with clear section headings.
Australian real estate context — include body corporate disclosure
for strata properties, building inspection, and rates notice.Documentation to always prepare (Australian standard):
- Contract of sale + vendor’s solicitor contact
- Building and pest inspection report (if completed)
- Current rates notice
- Body corporate/strata disclosure and levy schedule (if applicable)
- Land tax certificate if applicable
- Rental history and current tenancy status if an investment property
Component 2: Q&A Generator Prompt
Prepares a briefing sheet of anticipated buyer questions before the open.
For an open home at a [property type] in [suburb], list the 10 most
common questions buyers ask agents, and write a professional, honest
2-sentence answer to each.
Include questions about:
- Price guide and comparable recent sales
- Local schools and amenities (write placeholder — I'll verify)
- Property history (how long listed, previous campaigns if any)
- What's included in the sale (fixtures, appliances, window furnishings)
- Council rates and body corporate (if applicable)
- The vendors' situation (why they're selling — if appropriate to share)
- [Specific concern for this property — e.g., "the north-facing claim,"
"the noise from the nearby main road"]
Format: Q: [question] / A: [2-sentence answer]⚠️ Before using the Q&A at the open home:
- Verify all school zone references (state school zone finder)
- Confirm all amenity distances (Google Maps)
- Verify rates and body corporate figures against official documents
- Confirm comparable sales against your agency data (not AI estimates)
- Check property history for accuracy
Component 3: Door Greeting Script Template
Memorise the structure; adapt the words to your natural voice.
Write a warm, professional 4-sentence greeting script for an agent
at the door of an open home for a [property type] in [suburb].
It should:
- Welcome the visitor genuinely (not "welcome, feel free to look around")
- Invite them to sign in naturally
- Set context (you're available for questions as they look)
- End with one open question that identifies their situation
(buyer type, area, timeline)
Tone: confident, approachable, feels like a person not a script.Practice note: Run this once before each open. Say it aloud. Adjust any phrase that feels unnatural. The goal is the structure — a warm welcome, a sign-in, availability, and one question. The words are yours.
Component 4: Buyer-Type Conversation Openers
Three short prompts for the most common buyer types. Run all three before the open; keep the outputs on your phone.
First Home Buyer:
Write a 2-sentence conversation opener for a real estate agent
talking to a first home buyer at an open home.
Goal: identify their experience level and make them feel at ease.
Tone: empathetic, non-condescending. Under 40 words.Investor:
Write a 2-sentence conversation opener for a real estate agent
talking to a property investor at an open home.
Goal: quickly identify their investment criteria (yield, growth, location).
Tone: knowledgeable, peer-to-peer. Under 40 words.Downsizer:
Write a 2-sentence conversation opener for a real estate agent
talking to a downsizer (empty nester or retiree) at an open home.
Goal: understand what lifestyle needs matter most to them now.
Tone: respectful, unhurried. Under 40 words.Component 5: Hot Buyer Follow-Up Template
For buyers who showed clear interest during the open home. Send within 2 hours.
Write a follow-up email to a buyer who attended my open home today
and showed strong interest in [property address / type].
They specifically asked about [their question or concern — fill in from your notes].
They mentioned [relevant detail — e.g., "they're pre-approved and looking to move quickly" /
"they want to bring their partner through"].
Tone: warm, responsive, action-oriented.
Address their specific question with relevant information.
Propose a clear next step (second inspection, contract review, etc.).
Under 120 words.Component 6: Warm Buyer Follow-Up Template
For buyers who were interested but had hesitations or are earlier in their search. Send within 4 hours.
Write a follow-up email to a buyer who attended my open home at
[address] today. They seemed genuinely interested but had some
hesitation about [their specific concern — e.g., the price relative
to comparable properties / the size of the outdoor area /
proximity to [something]].
Tone: patient, genuinely helpful, absolutely no pressure.
Include information or context that might address their concern.
Leave the door open without pushing through it.
Under 100 words.Component 7: Cool Buyer / Pipeline Follow-Up Template
For attendees who browsed but showed no strong interest. Keep in pipeline — don’t chase. Send within 24 hours.
Write a brief, warm follow-up message for an open home attendee
who seemed to be early in their search or was not actively engaged
with this particular property.
Keep it genuine and short. Thank them for attending.
Offer to notify them when new properties matching their criteria come to market.
Under 60 words. No sales pitch.Component 8: Feedback SMS Template
Ask for honest buyer feedback — useful for vendor update conversations and re-engagement.
Write a brief, friendly text message asking an open home attendee
for honest feedback on the property.
This is NOT a sales message — genuinely curious about their impression.
Tone: casual, like a message from a real person you met.
Under 40 words. End with a question that invites a genuine answer.When to send: 24–48 hours after the open. Send to all attendees who gave you their mobile number. The replies — even negative ones — are useful data for your vendor update conversation.
Bonus: Post-Open Vendor Debrief Prompt
After the open home, generate a structured vendor update using this prompt:
I just held an open home for a property at [address]. Here's what happened:
- Number of groups through: [X]
- Buyer breakdown: [e.g., "3 families, 2 investors, 1 first home buyer couple"]
- Level of interest: [e.g., "2 groups showed strong interest, 3 were browsing"]
- Feedback themes: [e.g., "most comments were positive about the kitchen,
2 groups mentioned the backyard was smaller than expected"]
- Any offers or serious enquiries: [describe]
Write a professional, honest vendor update for an email.
Tone: informative and supportive.
Do not include a price adjustment recommendation — I'll deliver that
conversation separately if needed.
Under 200 words.More resources at aibusinessaccelerator.au